Documentation

Providers must maintain evidence that they have provided services through service documentation. Documentation must be:

• Stored in an accessible location;
• Provided, upon request, for review or an audit; and
• Stored for six years from the date of payment or until the outcome of an audit, whichever is longer.

Providers are required to complete training in documentation and billing within 60 days of being selected to provide services. This training can be found on DODD's MyLearning website or through NEON. (See Resources for more information on training.)

 

Forms

DODD does not require providers to use one specific form to document services, however, there are requirements regarding what information must be documented. The requirements are stated in Rules specific to services being provided. Click here to learn more about these Rules.

Service delivery forms (Templates made available by DODD.)

 

Cuyahoga DD Housing Vacancy Form- Please complete this form to share specific information on your residential vacancy. 

 

Cuyahoga DD has also created some sample forms for common services. Please note: These forms are only to be used as a guide to assist providers in creating their own documentation.

Cuyahoga DD Sample Forms

• NMT Mileage Documentation
  
• NMT TRIP Documentation
  
• HPC Transportation
  
• Shared Living Documentation
  
• Homemaker Personal Care (HPC)- Waiver Service Delivery Documentation

 

For required MUI monthly, annual and incident documentation forms, please visit the MUI page.